Julie Porter

julie_porter75@hotmail.com
Julie Porter
Document Control Manager / Project Quality Manager – UniversalPegasus International
To obtain a position that will allow me to contribute my experience, time-
management skills, and ingenuity to the success of the department and the
company as a whole.

Summary of Experienced in FileNet P8 5.0, Fusion 3.0, Newforma, E-Mail Manager, ICC, Capture

713-480-0800
Katy, TX 77450

Document Control Manager / Project Quality Manager UniversalPegasus International Houston, TX
2012 to Present
Manage work distribution, execution, and deadlines for over 10 employees,
analyze and solve workflow problems, set and manage schedules, meet or exceeded project goals and expectations.
Assess the need for training, create and execute training plans on a project by project
basis.
Serve as a resource and content expert to teams, available to provide guidance and answer questions to clarify work activities.
Assist with the proposal process, acting as Subject Matter Expert (SME), by providing
information pertaining to Information and Document Management Systems and processes.
Perform internal project audits in reference to client and UPI standard operating
procedures.
Perform root cause analyses and provide training to the project team for solutions.
Issued Process Improvement Notifications (PIN), Updated PIN log.
Conversant with drafting original, project-based documents, Project Execution Plans,
Quality Management Plans, and Document Control Plans.
Participate in committees to create, update, and develop Standard Operating
Procedures.
Create and execute companywide training programs in Quality and Document Control.
Member of the company Orientation Committee; trained oncoming employees in time
management and company software.
Facilitate team discussions through the sharing of information and knowledge,
identification of issues, development of problem-solving recommendations, and recommendations of standardizing document control operations.

ECM Business Analyst / Applications Training UniversalPegasus International Houston, TX
2007 to 2012
Business requirements gathering, analysis, solution development, and implementations.
Provided effective records management best practices and guidelines to the business
units.
Educated team members in the concepts and practices of records management within a complex business environment.
Participated in the creation and customization of the ECM systems for UPI, from conception to Roll Out.
Provided subject matter expertise on all components of the ECM Systems.
Identified training solutions to best meet the needs of specific situations, and developed
training programs and educational tools to address the needs identified.
Ensured training materials and programs were effective and relevant.
Identified business system requirements and related business/application solutions over a complete business process.
Identified problems, researched alternatives, prepared presentations, drove solutions,
tested to confirm, implemented solutions for multiple applications within multiple
functions.
Performed technical testing during upgrades, patches, and changes to the local
environment.

Document Control Lead UniversalPegasus International Houston, TX
2005 to 2007
Maintained Document Control systems for Vendor Documentation and Engineering
Departments. Verified project documentation and adhered to the quality standards.
Fulfilled role of Document Controller on projects during initial kick-off or as required until full time staff member was available, transitioning Document Control responsibilities
once a team member was assigned.
Specialized in Vendor, Engineering, and Project Management Document Control.
Experienced in creating and managing document control reports.
Implemented Electronic Stamping.
Created Job Books.

Sr. Document Control Lead, Contract Technip Offshore Houston, TX
2003 to 2003
Directs, and coordinates activities of staff engaged in preparing, developing and maintaining documentation.
Develops implements and maintains a total document management system based on approved procedures and workflows and other internal systems
Updated document control database for Vendor Data and Engineering departments.
Produced and maintained various reports for managers of Procurement, Quality
Assurance, and Document Control.

Document Control Lead Delmar Systems, Inc Houston, TX
2002 to 2003
Integral team member in the creation and implementation of Delmar’s Quality
Assurance Standards and Operations Manuals.
Created Delmar’s first comprehensive document control database that provided a
detailed tracking system from manufacturing and testing to final shipment.
Served as clients’ primary contact, prepared and delivered presentations, generated
status reports and documentation per individual project purchase agreements.
Guaranteed products were manufactured, tested and transported in compliance with client proprietary, ABS and ISO standards.
Scheduled testing, inspections, and shipments for time-sensitive client projects.
Managed all vendor purchase order processing and reconciliation.

Document Control Specialist Atlantia Offshore Ltd Houston, TX
2001 to 2002
Document Control
Designed and managed document control index and retrieval system for Procurement
Department.
Prepared, finalized, and tracked documentation for major purchase projects.
Initiated and verified Safety shipping regulations and tracked all required customs
documents for international shipments.

Regulatory Compliance Coordinator Transocean Sedco Forex Houston, TX
1998 to 2001
Document Control for Regulatory Compliance Department.
Assisted rig managers in maintaining certifications, licenses, and documentation per
Flag State and Class Societies Standards.

Bachelor’s Psychology Texas A&M University
Kingsville, TX
1993 to 1998

Document Management, Quality Assurance, Information Technology, Training & Development, Enterprise Software, Document Control, Management Skills, Oil & gas

Perfect, Capture Professional XP, Adobe Captivate, UPK (Oracle), SharePoint,
Microsoft Office Suite.
Extensive experience in Enterprise Content Management, Information Management,
Quality Control, Document Control and Corporate Training.
Excellent interpersonal, verbal and written communication skills.
Strong public speaking and leadership skills.
Experience in writing technical and user documentation.
Experience building strong business relationships across multi-functional groups.
Able to provide professional practical solutions under pressure.
Highly organized, focused, and dedicated in all tasks.